Privacy Policy – Texas Wrestling Officials Association

TWOA Privacy Policy

Texas Wrestling Officials Association (TWOA) has created this privacy policy to demonstrate our firm commitment to your privacy. This document describes the practices of TWOA with respect to the collection of user information and the use, storage, protection, and disclosure of such information.

This document only applies to user information collected from the TWOA Website (www.twoa-tx.org) and does not address the privacy of information we obtain from places other than the TWOA Website. Additionally, this Privacy Policy does not apply to the websites of third parties, including any third-party websites to which we may provide links on the TWOA Website. Such third-party websites are governed by their own privacy policies and practices. In all cases, we encourage you to ask questions and to provide data only to sites whose practices and personnel you trust.

Consent, Scope, and Amendments

You accept this Privacy Policy when you sign up for, access, or use the TWOA Website or any products, services, content, features, technologies, or functions offered through or in connection with the TWOA Website. We may change this Privacy Policy from time to time to address new issues, to reflect changes to the TWOA Website, and as may be necessary to remain compliant with the requirements of all applicable statutes, laws, ordinances, regulations, rules, codes, constitutions, treaties, governmental orders, or other requirements or rules of law of any governmental authority (“Laws”). We will post any such changes to the TWOA Website, and such changes will become effective upon posting. You are advised to review this Privacy Policy regularly. Your continued use of this TWOA Website following the posting of any changes to this Privacy Policy will mean that you accept such changes. If you do not agree with this Privacy Policy or any changes to this Privacy Policy, please do not access or use the TWOA Website.

If you are using the TWOA Website on behalf of any business, school, group or other entity, then (i) you represent and warrant that you are duly authorized by such entity to accept this Privacy Policy on such entity’s behalf, and (ii) the terms “you” and “your” will also refer to the entity that you represent and to any person using the TWOA Website on behalf of such entity.

Information Collected and How It Is Used

We do not collect any personal information about you unless you or the organization to which you belong voluntarily submits such information to us. As used herein, personal information is any data or information that can be used to identify or contact a single person. We do not consider personal information to include information that has been made anonymous so that it does not identify a specific individual.

To process payments, we may collect sensitive financial information such as credit card and bank account numbers. Unlike other information, we will not provide such financial information to third parties without your permission or for promotional purposes. If you do not provide required financial information, you will not be able to send or receive payments using the TWOA Website.

Depending on the particular features you or your group use in connection with the TWOA Website, the information we collect may include your name, address, phone numbers, email address, social security number, and date of birth. Some or all of this information may be necessary for certain applications of the TWOA Website to perform certain functions correctly. Additionally, in connection with the provision of our services, we may distribute this information, including your social security number, to third parties who are responsible for your background check (if required) and for other similar purposes, including as required or requested by government agencies. Since TWOA cannot control how such third parties and others protect your social security number and other personal information, TWOA cannot and does not ensure or warrant the security or privacy of any of your personal information transferred to such third parties. If you do not want us to collect or distribute such personal information to such third parties as described above, you may choose not to provide us with such information. However, we may not be able to provide you with some or all of our products and services as a result.

We may also use and distribute your personal information to enable our contracted service providers and strategic partners to support our business operations, including, without limitation, bill collection, marketing, fraud detection, product and service development, and technology services. With respect to any such third-party service provider acting as an agent on our behalf, we will ensure such party agrees in writing to provide an adequate level of privacy protection and comply with applicable Laws.

As necessary, we may use your personal information to contact you about your account or the terms of any agreements we may have with you, including this Privacy Policy. Because such information is important to your ongoing relationship with TWOA, you may not opt out of receiving such communications.

When requesting support, you may be asked to provide certain additional personal information that we deem necessary to identify you. In all situations, you are not required to provide any personal information that we may request, but, if you choose not to do so, in many cases we will not be able to provide you with our products or services or respond to any queries that you may have.

We may also provide your personal information to a third party in connection with any reorganization, merger, sale, assignment, joint venture, or other transfer or disposition of some or all of the assets of TWOA or its affiliated entities, and you acknowledge and agree that we can accordingly assign, sell, license, or transfer to such third party any information, including personal information, that you or the organization to which you belong has provided to us. In such event, we will require such third party to agree to treat such information in accordance with this Privacy Policy and applicable Laws.

As is true of most internet services, TWOA also automatically collects and stores certain non-personal information sent to us by your computer, mobile phone, or other device whenever you access the TWOA Website. Non-personal information includes data or information that does not, on its own, permit direct association with any specific individual. Non-personal information may include, without limitation, your IP address, operating system, Internet service provider, mobile network information, geo-location information, the type of browser, computer, or mobile device that you use, how you use the TWOA Website, and other similar information, as well as data we have obtained from you and aggregated with other user information. TWOA collects this information to make it easier and more efficient for you to use the TWOA Website and to allow us to understand how our users as a group use the services and resources provided on the TWOA Website. Such non-personal information is collected in a number of ways, including tracking your activities through “cookies,” your IP address or most recently visited URL, or your mobile device. (For more information on cookies, IP addresses, or mobile devices, please see the appropriate sections below.) We may eventually use such information to tailor the content, services, and advertising on the TWOA Website to your current and future needs. We may also use such information to determine which areas of the TWOA Website are the most commonly used, which areas need improvement, and what technologies are being used so that we may continually improve the TWOA Website.

Cookies

When you access the TWOA Website, we may place small data files on your computer or other device. These data files may be cookies, pixel tags, “flash cookies,” or other similar technologies (collectively, “Cookies”). Cookies make the TWOA Website easier for you to use because they save your preferences while you are at our site (although we do not save your passwords in Cookies). They also help us better understand user behavior and facilitate and measure the effectiveness of advertisements. Cookies contain information that the server computer “knew” in the first place and are designed to only be read by the serving domain that placed them. Cookies are a standard part of Internet use and allow server computers to recognize your computer’s browser when you return to our site. For example, a Cookie may retain information regarding items that remain in your shopping cart when you leave our website, so that you do not have to start your shopping again from scratch when you return. The non-personal information that we track with Cookies is anonymous and is not used to identify, or lead us back to, any particular visitor.

Most browsers are set to accept Cookies. However, you can set your browser to refuse Cookies, or to alert you when Cookies are being sent. If you elect not to accept Cookies, please note that some parts of the TWOA Website, such as shopping, contests, or games, may not function properly, or at all, or may be considerably slower.

IP Address

An “Internet Protocol” or “IP” address is a number that is automatically assigned to your computer whenever you are using the World Wide Web. Web servers, the large computers that “serve up” web pages, automatically identify your computer by its IP address. We may use IP addresses to analyze trends, administer our site, track users’ movements, and gather broad demographic information for aggregate use. We may also use this information in connection with our marketing and advertising services. IP addresses are not normally linked to personal information, which means that a user’s session will be logged but the user remains anonymous to us. To the extent IP addresses, or similar identifiers are considered personal information by applicable Law, however, we will treat such identifiers as personal information.

Mobile Devices

We may offer you the ability to connect to the TWOA Website using a mobile device, either through a mobile application or via a mobile-optimized website. The provisions of this Privacy Policy apply to all such mobile access and use of mobile devices.

When you download or use our mobile applications, or access one of our mobile optimized sites, we may receive information about your location and your mobile device, including a unique identifier for your device. We may use this information to provide you with location-based services, such as advertising and other personalized content. Most mobile devices allow you to control or disable location services in the device’s settings menu. If you have questions about how to disable your device’s location services, we recommend you contact your mobile service carrier or the manufacturer of your particular device.

Disclosure of Information

We may sell and rent aggregated information about our users generally to our advertisers, business partners, sponsors, and other third parties. We also may produce aggregated reports for advertisers identifying, for example, the number of users that visit our site or different areas of our site, the number of users that clicked on an advertisement, or the number of users that read a particular article. Aggregated information refers to information that cannot be directly linked to a specific individual. For example, we may know that 25,000 people visited our site today but we do not know their names. We may use aggregate information to customize our content and advertising, or to deliver a better experience for our visitors.

Disclosure of Information in Special Circumstances

TWOA reserves the right to disclose personal and other information in special cases when we have reason to believe that disclosing this information is necessary to identify, contact, or bring legal action against someone who may be violating the terms of any of our agreements, including, without limitation, this Privacy Policy and TWOA’s Terms and Conditions, or who may be causing injury to or interference with (either intentionally or unintentionally) TWOA’s rights or property, other TWOA users, or anyone else that could be harmed by such activities. Further, we may disclose information if we determine that, for purposes of national security, law enforcement, or other issues of public importance, disclosure is necessary or appropriate. TWOA may also disclose or access account information for administrative and other purposes that we deem necessary to maintain, service, and improve our products and services and the TWOA Website.

Data Integrity and Access to Personal Information

TWOA shall only process personal information in a way that is compatible with and relevant for the purpose for which it was collected or authorized. To the extent necessary for those purposes, TWOA shall take reasonable steps to ensure that personal information is accurate, complete, current, and reliable for its intended use. You can help TWOA maintain the accuracy of your personal information by notifying us when you change your address, phone number, or email address. For other personal information that we hold, we will provide you with access for any purpose, including to request that we correct the data if it is inaccurate or delete the data if TWOA is not required to retain it by law or for legitimate business purposes. We may decline to process requests that are frivolous, vexatious, jeopardize the privacy of others, are extremely impractical, or for which access is not otherwise required by applicable Law.

Opt Out

Users are given the opportunity, at the time that we request such information, to “opt out” of having their information used for purposes not directly related to the TWOA Website and the products and services that we provide. Users who no longer wish to receive our communications may remove their name from the distribution list at any time by contacting the administrator of this website via email (admin@twoa-tx.org). If you have subscribed under more than one email address, you will need to unsubscribe for each of your email addresses.

Links to Other Sites

Users will find advertising or other content on the TWOA Website that may link to the sites and services of our partners, suppliers, advertisers, sponsors, licensors, and other third parties. In many cases, the links represent cooperative projects or are mutual links established with persons or entities connected with our site. We do not control the content or links that appear on these third-party sites. In addition, these third-party sites or services, including their content and links, may be constantly changing. These third-party sites and services may have their own privacy policies and customer service policies, or no policy at all. We encourage you to review the privacy policies of any third-party site or service before providing any of them with your personal information.

Minors

The TWOA Website is not designed for children age 17 or younger. Accordingly, we do not knowingly collect, use, or disclose personal information from children age 17 or younger. In the event we learn that we have collected such information, we will take steps to delete the information as soon as possible.

Security

Protecting your privacy and your information is a priority at TWOA. We do not rent or sell the personal financial information you provide to us. We use industry-standard methods to protect your personal information from unauthorized access. Among other techniques, we usually store such information on a computer behind a “firewall” in a secure location, and we take measures to restrict the number of staff internally who can access such data. When our registration or order form asks users to enter sensitive information (such as a credit card number), that information is encrypted and protected using industry-standard encryption technology, such as 265-bit encryption TLS (Transport Layer Security).

While we use TLS encryption to protect sensitive information online, we also take steps to protect user information off-line. Access to all our users’ information, not just the sensitive information mentioned above, is restricted by RBACs (Rules Based Access Controls). Only staff who need the information to perform a specific job (for example, our billing clerk or a customer service representative) are granted access to personal information. Furthermore, staff are kept up-to-date on our security and privacy policies and practices, and such policies and practices are strictly enforced. Finally, the servers on which we store personal information are kept in a secure environment.

Of course, there is no such thing as “perfect security” on the Internet, and no data transmission can be guaranteed to be secure. As a result, while we strive to protect your personal information, TWOA cannot and does not ensure or warrant the security of any information you transmit to us or put on our website, and you do so at your own risk.

Passwords

Your TWOA account information is password protected so that only you are authorized to access this personal information. We strongly recommend that you do not divulge your password to anyone. TWOA will not ask for your password in an unsolicited phone call or in an unsolicited email.

Retention of User Information

We may retain your personal information for the period necessary to fulfill the purposes outlined in this Privacy Policy unless a longer retention period is required or permitted by law.

Your California Privacy Rights

If you are a California resident, California law may provide you with additional rights regarding our use of your personal information.

Enforcement and Additional Information

TWOA is subject to the investigatory and enforcement powers of the U.S. Federal Trade Commission (FTC).

TWOA uses a self-assessment approach to ensure compliance with this Privacy Policy and periodically verifies that this Privacy Policy is accurate, comprehensive for the information intended to be covered, prominently displayed, completely implemented and accessible, and in conformity with applicable Law. We encourage interested persons to raise any concerns using the contact information provided below, and we will investigate and attempt to resolve any complaints and disputes regarding the use and disclosure of personal information in accordance with applicable Law.

To access your information, ask questions about our privacy practices, or issue a complaint, please contact us at:

TWOA – Customer Support Department
Attn: Administrator
Email: admin@twoa-tx.org
Effective Date: August 1, 2024